We will only use your personal data when the law allows us to. Most commonly, we will use your personal data for purposes below. These are commonly called the lawful basis for processing.
• Processing is necessary for the performance of a public task carried out in the public interest or in the exercise of official authority vested in the controller by processing your data we are able to provide the public task of health promotion and disease prevention under the Social Care Act 2012.
• Legitimate Interests - processing is necessary for the purpose of the legitimate interests pursued by us or a third party, except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data.
• Consent - you have given your consent to the processing of your personal data for the processing detailed in this privacy notice.
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose in this privacy notice.
Please note you will not be subject to any automated decision making.
The table below sets out the personal data that we collect and use about you and the lawful basis we will rely on as set out above.
Personal data we obtain |
Purpose for processing |
Lawful basis |
Basic contact details: full legal name; telephone number; email address; and postal address* |
• To enable you to have a preference as to how we contact you
• To enable us to communicate and manage our relationship with you while we deliver the programme to you, this will include sending appointment reminders
|
The performance of a public task carried out in the public interest or in the exercise of official authority vested in the controller |
NHS Number * |
• To ensure eligibility for the programme
• To have a unique identifier for yourself when we communicate with you
|
The performance of a public task carried out in the public interest or in the exercise of official authority vested in the controller |
Date of birth* |
• To ensure eligibility for the programme, as you must be over the age of 18
|
The performance of a public task carried out in the public interest or in the exercise of official authority vested in the controller |
Preferred Language* |
• To ensure that we can communicate with you effectively while we deliver the programme to you
|
The performance of a public task carried out in the public interest or in the exercise of official authority vested in the controller |
Details of a nominated person who we can communicate with on your behalf |
• To enable you to have a chosen representative who we can speak with on your behalf if you require us to
|
Consent |
Personal goals and achievements |
• To enable us to provide an individual service tailored to individual needs
|
Legitimate Interests |
Gender |
• To monitor results for demographics and improve our services in the future
|
Legitimate Interests |
Employment status |
• To monitor results for demographics and improve our services in the future
|
Legitimate Interests |
Martial status |
• To monitor results for demographics and improve our services in the future
|
Legitimate Interests |
Accommodation status |
• To monitor results for demographics and improve our services in the future
|
Legitimate Interests |
Opinions and evaluations of the service that we have provided |
• To enable us to provide a service that meets the individual’s needs and to address any concerns and improve our service
|
Legitimate Interests |
Measurements taken / provided at sessions (weight, height and BMI) |
• To enable us to monitor the individual’s progress through the programme, provide additional support if required and to evaluate the programme
|
Legitimate Interests |
Questionnaires about your lifestyle, wellbeing and physical activity levels |
• To enable us to signpost the individual to other relevant services, to ensure the programme is suitable for the individual and to evaluate programme
|
Legitimate Interests |
Communication *
• recorded calls on office lines;
• notes uploaded on to our patient record system Malinko
• Email exchanges between Pulse Healthcare and yourself
|
• Investigate or prevent any complaints or incidents raised
|
Legitimate Interests |
• To carry out or assist with any legal or regulatory investigation
|
Legal obligations |